Fundraising Terms of Agreement
Fundraising Terms of Agreement
The Australian Government has developed legislation governing the conduct of fundraising. Under the 1991 Charitable Fundraising Acts in each state, anyone wishing to raise money for charitable purposes must hold an authority to fundraise issued by the charity.
Therefore, before you get started in your fundraising for RSPCA, we will need to authorise your fundraising activity.
All individuals, groups or organisations who wish to fundraise must register with us, whatever the size of the event or the donation (cash or kind). The Fundraising Guidelines are designed to assist you in planning your fundraising activities in support of RSPCA Tasmania. We need you to read the guidelines, then complete, sign and send back the “Agreement to Fundraise to the RSPCA Tasmania Fundraising Team (for more information please call 03 63328213). The Fundraiser is not authorised to use RSPCA as its beneficiary charity until it has received the authorisation letter.
Fundraising for RSPCA
- Due to limited resources, RSPCA is not able to take a coordination role in your event, such as assistance with ticket sales, soliciting prizes or organising celebrities. The Event, including the financial aspects, fundraising, raffles, record keeping and management of the Event shall be conducted in your (the Fundraiser’s) name and is the sole responsibility of the Fundraiser.
- The Fundraiser’s arrangements for the Event must be planned, with the approval of RSPCA and RSPCA expects a reasonable level of liaison and information about the Event.
- Any changes made from the original details provided on the Agreement to Fundraise Form must be reported to RSPCA and may result in a new authorisation letter being distributed.
- RSPCA requires that there be no door-to-door appeals, street collections or telephone solicitation of any kind to the public in connection with the Event.
Financial aspects of the Event
- Any expenditure involved with the conduct of your fundraiser and any disposition of funds and profits resulting from a fundraising appeal must be properly authorised by RSPCA beforehand.
- The Fundraiser must take all reasonable steps to ensure that the expenses do not exceed a fair and reasonable proportion of the gross proceeds obtained from the event. The Charitable Fundraising Act states this as expenses not exceeding 40% of the gross proceeds.
- The proceeds of the Event, the official authorisation letter, and a statement of income and expenditure together with copies of receipts for all expenditure, are to be sent to RSPCA within 14 days of the conclusion of the Event.
- Individual receipts for tax deductions for supporters of the Event can be issued by RSPCA if that supporter makes a donation of $2.00 or more to RSPCA. If supporters would like receipts, please send a list including name, address, and phone number and donation amount. If the total of individual receipts exceeds 10 individuals, please provide RSPCA an electronic version of your register.
- When the supporter has received goods or services in return for money given (e.g. purchased raffle tickets or prizes at auction), a tax-deductible receipt cannot be issued.
- For donated goods and services, RSPCA requires correspondence from the company or individual stating the donated value of goods or services to the event. Accurate records of the donors’ details assists RSPCA with financial reporting and thank you letters.
- A template is available within this kit to assist you with capturing this information.
The use of RSPCA name and logo
- The Fundraiser has no right to the names ‘RSPCA’ and ‘RSPCA Tasmania’. Nor is the Fundraiser given the right to raise funds in those names. This means you cannot call your event a RSPCA event i.e. A RSPCA Trivia Night, however you can call it an event supporting the RSPCA.
- RSPCA can authorise the use of a line of copy stating the relationship between the Fundraiser and RSPCA for all fundraiser promotional material. Recommended wording would be, ‘This event proudly supports RSPCA Tasmania’ or ‘Funds raised will assist RSPCA Tasmania in their vital work to enrich the lives of all creatures great and small.’
- Any printed materials or advertisements to be used by the Fundraiser in relation to the Event must be submitted to the RSPCA for approval and must also state how the proceeds from the event are to benefit RSPCA e.g. ‘all proceeds from this event’ or ‘all proceeds from the auction’. Please allow 10 days for approval of your material.
- If the Fundraiser wishes to use the RSPCA logo on any materials or products, the Fundraiser must obtain prior permission from RSPCA. Please contact your RSPCA Tasmania Fundraising Team for more details.
- RSPCA does not encourage the use of animals in events or in the media in any way that would compromise their well-being. Should you wish to include some stories, testimonials or case studies in your promotional material your RSPCA fundraising team will be able to provide you with appropriate material.
Media and Public Relations
- All media materials and press releases must be approved by RSPCA Tasmania prior to circulation. Please allow 10 days for approval and we are happy to discuss any ideas you may have and provide an example press release.
- A RSPCA Tasmania can be arranged to attend your event depending on availability. At least 3 weeks notice is required.
- Some activities require permits e.g. raffles where the total prize pool is over a certain amount.
- Permits are also required by councils and shopping centres for outdoor events.
- If you have any queries please contact the RSPCA Fundraising team, or visit www.australia.gov.au and search under ‘Gaming and Racing’ for a full list of local gaming authorities in your relevant state.
- All aspects of financial and public liability and public safety are the responsibility of the event organiser. As RSPCA is not the event organiser we are unable to cover any liability on your behalf.
- The Fundraiser agrees to release RSPCA to the fullest extent permissible under law for all claims, except where such liability arises because of the negligence of the RSPCA or its agents. Therefore, please ensure that any space or venue used for your fundraising activities has the required public liability insurance.